SERVICES

SUPPLIER PORTAL AND REPSE

We reduce the time required to process invoices and ensure their fiscal validity.

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HOW IT WORKS?

Dashboard Portal for Suppliers and Clients

We can verify that the tax data on the invoice matches the information registered with the SAT, and we can also synchronize with the purchasing and/or inventory ERP systems to ensure that the invoice amounts align with the purchase order. Once the invoice is entered, we provide an authorization workflow for supplier payments.

After the payment is processed, the supplier can upload the validation supplement, which the application verifies with the SAT. If a supplier is required to submit REPSE documents, the application can validate them with the relevant government authority. The reports allow you to track the status of invoices, showing whether they have been paid and whether the supplier has submitted the payment supplement.

We can block a supplier from uploading invoices or receiving payments if they fail to submit required documents on time, such as:

  • Payment complements
  • Tax situation certificates
  • Proof of address
  • REPSE documents (when applicable)

New suppliers can request their registration through the supplier portal or be synchronized from the purchasing ERP.

Functionality

  • Purchase Order Dispatch: Send purchase orders directly to suppliers.
  • Invoice Submission: Suppliers upload invoices via the supplier portal.
  • Data Validation: The system validates the invoice’s tax data and amount against the purchase order.
    • If correct: The system accepts the invoice.
    • If incorrect: The system notifies the supplier of the rejection and specifies the reason.
  • Notification to Accounts Payable: The system notifies the accounts payable department of the submitted invoice.
  • Payment Process: Accounts payable processes the payment and notifies the supplier.
  • Payment Complement Submission: Suppliers upload payment complements in the supplier portal.

Reports

  • Pending invoices
  • Paid invoices
  • Pending payment complements
  • Received payment complements

Specifications

  • Accessible from any web browser on computers and mobile devices.
  • Integration with any purchasing or inventory ERP via APIs or SDKs.
  • Unlimited file uploads.
  • Unlimited users.
User of the Suppliers and Clients Portal

CASES